Capture Voice Data Directly On Your Smartphone

Olympus Dictation App With ODDS

The updated Olympus Dictation App for iPhone® and Android makes it possible to create a high-quality voice recording anywhere in the world – and then immediately, with a subscription to the Olympus Dictation Delivery Service (ODDS), send the recording directly into a back-office workflow system.

With the Olympus Dictation app, users can create crystal-clear voice recordings anywhere with their smartphone. Then, with ODDS, encrypted dictation files can be emailed or sent directly into the organization’s Olympus Dictation Management System workflow for automatic routing to a transcriptionist, voice-recognition software or a secure archive. A 60-day trial version allows new users to test the app, while the full version is required for full email integration capabilities. ODMS software sold separately.

That means increased efficiency, decreased costs and getting more done in less time.

*Android is a trademark of Google LLC.

Olympus Professional Dictation products are available exclusively through our network of Certified Dealer Partners. Present in all 50 states and Canada, our dealers are trained in configuring the most efficient and cost-effective dictation and transcription solutions.

Capture Dictations Anytime

Never miss the opportunity to capture important notes. With dictation built into your smartphone, you have a dictation device with you whereever you are.

KEY FEATURES

Enhanced Security

The Olympus Dictation App lets users encrypt files (256-bit) and modify metadata directly on their smartphone. It’s security at your fingertips.

Advanced Recording Tools

The Olympus Dictation App features our legendary attention to sound quality, with tools like custom microphone sensitivity and voice activation.

Full Workflow Integration

The Olympus Dictation app for iPhone and Android is fully compatible with existing Olympus Dictation Management System (ODMS) software workflows. That means you can send files individually or in batches, via email or Olympus Dictation Delivery Service (ODDS) servers, and have them automatically routed just like files off of your dedicated Olympus recording device.

DSS Pro Files

Users are able to record in DSS Pro file types, enabling seamless integration with the industry standard format, for usability across the workflow process.

FREQUENTLY ASKED QUESTIONS

How do I Install and Setup the App?

You may install the trial version of the app, but you will need to contact a Dealer in order to purchase and utilize the full functionality of the ODDS (Olympus Dictation Delivery Service).  Find a dealer here.

The the following information will be required at time of Registration

1: Company Name/Organization
2: Name & email address for the Account Administrator
    this is the address to which portal notifications will be sent
3: Contact Phone Number
4: Author Name(s) and email address(es)
5: Transcriptionist or Recipients Name(s) & email address(es)
    where the dictation files will be sent

Note:  Author’s email address must be unique and cannot have been used on a previous license.

Once the registration is complete, each Author will need to download and install (or update) the Olympus Dictation App from the App Store for iOS or Google Play for Android.

Registration Instructional Video

Registration Instructional Video (Portal)

As a company, how many Trial Licenses can we have?

The maximum number of Trial Licenses is 100

– Each Trial License remains current for 60 Days

What happens at the end of my 60 Day Trial?

First, there will be no disruption of services, providing that you upgrade to a full license prior to the end of the 60 Day Trial period.

Upon the expiration of the trial license, 12-month licensing will take effect.

Users are encouraged to upgrade early, as no time will be forfeited in the process.

Will the App work with our existing Olympus Dictation System?

Yes

Files are received by the Transcriptionist as a .dss or .ds2 file.  If the user has ODMS R6 or R7, files can be imported directly into the workflow.

Can I setup my Dictation App on more than 1 phone?

No.  The app can only be assigned to one device per user.

When changing to a new Smartphone during your subscription, enter your setup details on the new device.
You will receive a prompt to confirm whether you want to migrate your license to the new phone, select Yes.

Can I send my Dictation to more than 1 email address?

Yes.

During setup users can input as many email addresses as desired, then select the address(es) to receive the dictations.

For a company with multiple authors and assistants, this allows the administrator to list all the support staff then allocate to each author as needed.  The option is also available to manually add a recipient.

How are my files being secured?

Users files are kept safe during the process by adding encryption, if desired.  A user can pre-set a password, which will be required to open the file.

Note: Dictation files can only be accessed on the Author’s Smartphone or by the recipient.  The files are not accessible by the Authorized Olympus Dealer, Olympus or anyone with access to the Dictation Portal.

Notes in general

Dictation files cannot be accessed by anyone other than the Author (on their Smartphone) or the person/s receiving them.
They are not accessible by your Provider or anyone who has access to the Dictation Portal.  

What happens if my phone rings mid-recording?

The splash screen will display the incoming call and the recording will pause.  Should the user answer the call, the dictation will be suspended.  Upon completion of the call, an Alert will appear prompting the user to “continue” or “stop” the recording.

SPECIFICATIONS

Compatibility
  • View the hardware/software that your Olympus product is compatible with
Recording Features
  • Insert
  • Overwrite
  • Append
  • Push to talk
  • Shake, record, send
Security & Transfer
  • File transfer protocol: Email/http
  • Transfer to server: https (128 bit)
  • Transfer from server: Email/FTP/FTPS
  • Transfer from recorder: FlashAir
  • Encryption bit length: 128/256 bit
Workflow
  • Worktype
  • Image attachment
  • Priority setting: High/Normal
GUI & UI
  • VU meter
  • Display total/remaining time
  • Shaking (iOS only)
Languages
  • English, German, French, Spanish, Swedish, Czech
Settings
  • Auto delete files
  • Bluetooth headset compatible
  • VCVA
  • Audio quality: DSS/DS2
  • Server settings
  • Administrative settings